In this Fox2 You Paid for It interview, State Senator Jamilah Nasheed says that there is $1 Million in cost savings to be had by modernizing the computers at the Recorder of Deeds Office, or combining computers with another office, or something like that. The plan is not specific. It just has something to do with computers equaling a million dollars for police body cameras.
The problem with Nasheed’s argument is that the computer-related technology used in the Recorder of Deed’s Office is not paid for by City General Revenue. The Recorder’s database is paid for by a special fee on document recording and fund created by Section 59.800 RSMo. The fund must be spent on technology for the Recorder’s office. The funds cannot be diverted for other purposes. The funds cannot be moved to General Revenue.
The Recorder’s Technology Fund is why every Missouri Recorder has its own database separate from County Collector, Assessor, etc. Data may be shared with other agencies and systems, but there remains a database specific to recording of deeds and issuance of marriage licenses.
Consolidating databases would actually cost the City’s General Revenue Fund millions of dollars to convert data and adapt the City’s system to accommodate all the Recorder’s functions and services.
The Recorder provides secure electronic deed recording. It’ll cost a bundle for the City to reinvent that wheel.
The Recorder’s database currently has 13.6 Million scanned images ranging from 19th Century for profit and nonprofit incorporations and marriage licenses to tax liens and mortgages recorded yesterday. There are millions more records waiting to be scanned and indexed. $2.5 Million was the last bid estimate for an outside contractor to aide in scanning land record books in the basement.
When the City’s website/network goes down, the public can still research deeds at St. Louis City Recorder. Sometimes bigger is not better.